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Administrative Coordinator - Fairfield/Westchester

Position Summary: The Administrative Assistant provides clerical support for all chapter activities in accordance with The Crohn’s & Colitis Foundation’s policies and procedures.

Qualifications Required:

High school diploma or equivalent.

  • 2-3 years of administrative/office support experience.
  • Must be computer literate (working knowledge of word processing, spreadsheet and database applications preferred, Raiser’s Edge a plus).
  • An effective communicator, both written and oral.
  • Self-motivated, good organizational skills, detail-oriented, ability to prioritize and meet deadlines.

Essential Functions & Responsibilities:

  • Coordinate and manage the daily operations of the office.
  • Provide administrative support to the Executive Director and other chapter staff.
  • Perform general clerical functions including filing, copying, faxing, non-profit bulk mail procedures.
  • Answer the telephone and greet visitors.
  • Maintain office supplies and office equipment.
  • Process tributes and memorials.
  • Provide clerical support and assistance for events, programs and activities.
  • Assist with preparation of newsletter and other publications.
  • Responsible for all financial transactions including accounts payable and accounts receivable.  Maintain appropriate supporting documentation.
  • Perform periodic and required close-out functions including reconciliation of accounts and preparation of monthly statements and related reports as needed for Executive Director.
  • Forward all required financial reports to National Headquarters by required deadlines.
  • Manage database including routine acknowledgement letters and receipts, monthly additions, changes, and update reports.
  • Maintain chapter web page on the national web site.
  • Support board and committee activities by coordinating meetings, meal and location logistics, meeting packets/materials as needed.
  • Actively seek opportunities to address community needs and positively impact local region while advancing The Foundation’s mission, goals and values.
  • Keep abreast of National Headquarters activities and properly utilize the resources available.
  • Be knowledgeable about Crohn’s disease and ulcerative colitis and the foundations strategic plan and operations.
  • Assure the proper use, management, security and upkeep of The Foundation’s facilities, equipment and documents.
  • Other duties as assigned.

Physical Demands & Work Environment:

Physical Demands:  While performing duties of the job, incumbent is occasionally required to stand, walk, sit, use hands, reach with hands and arms, talk and hear. 

Note: CROHN’S & COLITIS FOUNDATION RESERVES THE RIGHT TO ADD, DELETE, CHANGE OR MODIFY THE JOB DUTIES.

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